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The 26th Executive Board Meeting
The 26th Executive Board Meeting
Writer Operator Posted 2020/05/27 View 811
Host China Date 2014-12-15
26th Executive Board Meeting (DRAFT)

Date:  15 December 2014
Venue:  Jianguo Garden Hotel Beijing

PARK Dong Hoon (Chairman, succeeding after Mr. SONG Gwi Geun))
YANG Dongquan (Vice Chairman)
CHU, Simon F.K. (Secretary-General)
LEE Sangmin (Treasurer)

Board Members:
Bilguun Ganbaatar (Mongolia)
Takeo KATO (Japan)
OH Hang Nyeong (Korea, Category B Representative)
LAU Fong (Macao)
KAZUNORI Ishihara (Japan, Category B Representative)

In Attendance:
Julia SOU (Macao)
LAU Hong Wai (Macao)
Ms LEE Joohyun (Korea)
Mr. SEO Jungho (Korea)
LI Wendong (China)
ZHANG Yizhe (China)
Takako NAKAYAMA (Japan)
KIYOMI Ito (Interpreter, Japan)
Toshiya YOSHIDA (Japan)
Margaret TURNER (ICA)

Minutes of Meeting

1. Vote of Welcome and Assessment of Quorum

1.1 Mr YANG Dongquan, host of the seminar, opened the meeting with a warm welcome and thanked members to take the effort to come to Beijing. He wished that everyone would have a pleasant stay in Beijing.

1.2 Chairman Mr PARK spoke next; he said he was pleased to become the Chairman and had the opportunity to serve the archival community in East Asia. Mr PARK then, as a convention, asked SG to preside over the meeting on his behalf.
2. Adoption of Agenda
2.1  Agenda adopted without amendment

3. Confirmation of the Minutes of Last Meeting
3.1   The draft minutes of the 25th Executive Board Meeting held in Chengdu had been distributed to Members for comments through e-mail before the Meeting. The minutes were confirmed with amendments.

4. Publicity Activities

4.1   East Asian Archives No. 20 (proceedings of the Chengdu Conference and seminar) was published and released by colleagues of the SAAC. A soft copy will also be uploaded on the EASTICA web. The Board expressed its gratitude to SAAC for their time and effort.

4.2   Administration of the EASTICA web was taken over by Korea and works on the transfer of the web administration from Hong Kong to Korea and to improve it were being planned. Korea would report works in a later stage.
5. Programs and Projects

5.1  Postgraduate Certificate in Archival Studies (PCAS)

5.1.1      SG reported that the 2014 PCAS program had been held from January 6 – 25 in Hong Kong. Archival experts such as Trudy Peterson (US), Patricia GARCIA (UCLA), Michael WARTENBE (UCLA), LEE Sangmin (Korea), PITT Kuan Wah (Singapore), Matthew EDMONDSON (Hong Kong), Helen SWINNERTON (Hong Kong), Simon CHU (Hong Kong) and Sarah CHOY (Hong Kong) were invited to give lectures and conduct seminars. Participants were serving archivists or librarians from SAA China, Hong Kong, Macao and Korea. Financial statement of the program was also tabled for member’s information.

5.1.2     Japan was of the opinion that the program in Hong Kong was a bit too long and wondered if participants were allowed to take part in just parts of the program. SG said it could be arranged with Hong Kong University.

5.1.3     SG mentioned that there might be a revamping of the PCAS program in order to have it “modernized” to meet the needs of the archival community.

5.2 As regards the 2015 seminar and General Conference, Japan National Archives agreed to host. Tentatively it would be held in October in Fukuoka. The Board thanked the National Archives for their generosity.

6. Membership Development

6.1   Application for EASTICA membership from the Macao Documentation and Information Society (category B) was considered and accepted.

7. Financial Report and Budget

7.1 Financial report for the year of 2014 was submitted and endorsed.

8.   A.O.B.

8.1 Representatives from ICA thanked EASTICA to invite them to Beijing and conveyed greetings from the ICA SG.  This was followed by a brief report on the business of ICA which include: Strategic Implementation Plan (SIP) for 2014 – 2018 as well as its objectives, organization situation in the ICA Secretariat, ICA publications and the functions of PCOM.

8.2 SG asked if there was any possibility for ICA to set up a professional certification board or something similar in order to give encouragement, credit and recognition to the archives practitioners throughout the world. The response from ICA seemed not to be very positive.

8.3 Meeting adjourned after the host thanked members for their time and effort.
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